How to create an Invoice automatically from PO in Oracle Apps R12

Once the Purchase Order and receipts against a particular PO are created in Oracle Apps R12 Purchasing module, next step is to create an invoice for that PO. Manual creation of invoices is possible by doing entries one by one on the Invoice screen, but Oracle Purchasing also supports functionality to create an invoice automatically from PO.

Pre-requisites

You will require to do the below setup before you create the PO of that Supplier

Step: Check Pay On option at Supplier level as “Receipt”

  • Navigate to XXXPurchasing Super User Responsibility → Supply Base → Suppliers.
  • Query the supplier.
  • Change Pay On option to “Receipt” for whichever site you require.

Use: Only one invoice per receipt per supplier pay site will be created when you select Pay On option to “Receipt”

Create_An_Invoice_Automatically_Supplier_step

AP Accounting Period and GL Accounting period should be open.

Click here to find out how to open AP Accounting Period.

Step 1: Receiving Transaction Processor

After the PO and receipts are created, run the concurrent program Receiving Transaction Processor from the same responsibility.

  • Navigate to the View → Submit Requests window.
  • Select Requests option.
  • Enter Receiving Transaction Processor in the Name field.
  • Submit the program.

Receving Transaction Processor_Program

Step 2: Pay On Receipt AutoInvoice

Pay On Receipt Autoinvoice program automatically creates invoices based on AP system option. Invoice total is calculated automatically

  • Navigate to the View → Submit Requests window.
  • Select Requests option.
  • Enter Pay On Receipt AutoInvoice in the Name field.
  • Choose ERS in Transaction Source parameter.
  • Submit the program.

Pay On Receipt Autoinvoice Program

By following these above steps you can create an invoice automatically against the receipts of Purchase Order for a particular supplier.

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